The online application provides a secure link to upload documentation OR
Submit your documentation by email, fax or mail
Once you have submitted your documentation we will call you to schedule an intake interview. If you have questions about how to obtain documentation of your disability please call us.
Documentation of Disability
To determine your eligibility for academic accommodations, you must submit documentation of disability from a qualified professional. This includes paying for any medical or psychological assessments and record request fees.
Your documentation of disability must include how your condition substantially limits a major life activity. Examples of major life activities are hearing, seeing, learning, reading, speaking and walking.
All documentation will be considered and reasonable and appropriate accommodations are determined on a case-by-case basis by Student Accessibility Services.
Documentation Types
Interview & Formal Assessment
You will participate in an interview with your accommodation specialist to help determine your eligibility for reasonable accommodations.
Self Report
Your input is a key component when planning accommodations. You are encouraged to share information about the nature of the disability and the functional impact you’ve experienced in the classroom and campus environment.
Documentation From a Professional
Written documentation provides valuable information in determining accommodations. The documentation provided needs to include –
Specific disability diagnosis
Tests used and results to determine the diagnosis
Signature and credentials of the qualified person conducting the evaluation (i.e. psychiatrist, orthopedic doctor, audiologist, licensed psychologist etc.)
Date of the evaluation
Other information which is preferred, although not necessarily required –
Expected progression and stability of the impairment or condition
Functional impact in the learning environment
Past accommodations
Suggested accommodations
Indication of any possible side effects from current medication
You are required to pay for any medical or psychological assessments and/or record request fees.
Autism Spectrum Disorder is typically diagnosed at an early age through developmental screening and comprehensive assessments. Screening and assessments generally include your developmental history, measures of aptitude, achievement information, symptoms as well as functional impact on academic and other major life activities. Processing and social communication abilities and past and recommended accommodations may also be included.
Assessments may include but are not limited to –
A comprehensive standardized IQ test based on adult norms (including cognitive/achievement scores)
A communication assessment specifically addressing the use of language in a social context
Autism Diagnostic Observation Scale (ADOS)
Autism Diagnostic Interview- Revised (ADI-R)
Gilliam Autism Rating Scale (GARS)
Gilliam Asperger’s Disorder Scale (GADS)
Adult Asperger’s Assessment (AAA)
Qualified professionals may include –
Licensed physician
Developmental pediatrician
Neurologist
Psychologist
Psychiatrist
Speech and Language pathologist
Date of Evaluation
The impact of ASD may change over time and so any recent assessment information may be relevant.
Learning disabilities are typically diagnosed through a neuropsychological evaluation. A comprehensive assessment is required to evaluate cognitive functioning and achievement abilities in reading, writing and math. This assessment generally includes a clinical summary, a profile of academic strengths and weaknesses, functional impact on major life activities as well as past and recommended accommodations.
Cognitive (I.Q.) assessments may include but are not limited to –
There are various evaluation methods which are used to determine ADD/ADHD. An evaluation generally includes a clinical summary, a profile of academic strengths and weaknesses, functional impact on major life activities as well as past and recommended accommodations.
Assessments may include but are not limited to –
Clinical Assessment of Attention Deficit Adult (CAT-A)
Adult ADHD Self-Reports Scale (ASRS)
Weschler Adult Intelligence Scale (WAIS)
Woodcock Johnson Psycho-Educational Battery – Tests of Achievement
Conners Rating Scales
Qualified professionals may include –
Clinical psychologist
Clinical Neuropsychologist
Learning Disability Specialist
Licensed Psychologist
Mental Health Nurse Practitioner
Date of Testing
Assessments should be current and preferably based on adult norms.
Psychiatric disabilities are typically diagnosed through a neuropsychological evaluation or a diagnostic assessment by a psychiatric care provider. Evaluations generally include a review of personal history, strengths and barriers, symptoms as well as functional impact on academic and other major life activities.
Assessments may include but are not limited to –
Beck Depression Inventory (BDI)
Beck Anxiety Inventory (BAI)
Hamilton Anxiety Rating Scale (HAM-A)
Scale for the Assessment of Negative Symptoms (SANS)
Scale for the Assessment of Positive Symptoms (SAPS)
Qualified professionals may include –
Licensed Psychologist (PhD, PsyD)
Medical Doctor with psychiatry specialization (MD)
Psychiatric Mental Health Nurse Practitioner (PMHNP)
Qualified Mental Health Professional (QMHP)
Licensed Professional Counselor (LPC)
Date of Evaluation
The age of documentation which is acceptable will depend on the specific disability, its onset and its expected progression. Many psychiatric disabilities change over time and therefore more recent evaluation may be required.
Auditory disabilities are typically diagnosed through audiometric testing. An audiogram is the most common form of acceptable documentation for disabilities in this category. If hearing loss is a symptom of a broader medical or hereditary condition (e.g. traumatic brain injury), documentation of that condition may be helpful in the accommodation planning process. Auditory processing disorders require additional audiological and/or neuropsychological testing.
Evaluations may include but are not limited to –
Pure tone audiometry
Auditory brainstem response audiometry
Otoacoustic emission audiometry
Qualified professionals may include –
Audiologist (PhD, AuD, ScD)
Physician with Otorhinolaryngology specialization (MD, DO)
Date of Evaluation
The age of documentation which is acceptable will depend on the specific disability, its onset, and its expected progression. In some cases, progressive loss of hearing may warrant more recent evaluation.
Visual impairments are diverse in terms of cause, onset and progression. Often a diagnosis may be based on simple visual fields or acuity testing. If vision loss is a symptom of a broader medical or hereditary condition (e.g. diabetes), documentation of that condition may be helpful in the accommodation planning process.
Evaluations may include but are not limited to –
Measurements, data, visual fields, and visual acuity for each eye
Diagnostic statement including etiology, diagnosis, symptoms, prognosis, and progression or stability
Qualified professionals may include –
Ophthalmologist (MD)
Vision Specialist
Date of Evaluation
The age of documentation which is acceptable will depend on the specific disability, its onset, and its expected progression. In some cases, progressive vision loss may warrant more recent evaluation.
Physical Disabilities are typically diagnosed through a comprehensive medical examination and medical testing. Testing required will vary greatly by diagnosis. A clinical summary should generally include a diagnostic statement, etiology, symptoms, prognosis and progression or stability of the condition. Information regarding functional impact on academic and other major life activities, as well as past and recommended accommodations is helpful.
Qualified professionals may include –
General Practitioner (MD)
Medical Doctor with specialization (neurology, oncology, gynecology, etc.)
Licensed Nurse Practitioner (LNP)
Date of Evaluation
The age of documentation which is acceptable will depend on the specific disability, its onset, and its expected progression. Many physical disabilities change over time and therefore more recent evaluation may be required.
Student Accessibility Services considers student information confidential and only releases records and information in compliance with laws governing the release of such information.
All documentation and disability-related information is kept in our secure database
Only authorized personnel in Student Accessibility Services have access to this database
This information does not become part of your academic record
Materials and content within the database may be shared with appropriate or designated officials of the college on a legitimate need to know basis
We maintain your records for three years after you have stopped using services
After three years, Student Accessibility Services student records are destroyed
Student Accessibility Services does not re-release records unless required to do so by law
We may release Student Accessibility Services records if a student has signed an "Authorization for Release and Disclosure of Information" form
You may request to review the contents of your file with 7 business days advance notice- request must be in writing
Student Accessibility Services staff must be present while the student is viewing the file
In certain circumstances Student Accessibility Services retains the right to redact or withhold confidential information contained within the file
All information in the file is the property of Student Accessibility Services